Development Administrative Assistant

Position Title Development Administrative Assistant About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty.
The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range.
The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia.
Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.
S.
News & World Report rankings.
Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity.
Western’s greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community.
Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive.
In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents.
Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.
About the Department The University Advancement Division supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement.
We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
The Office of University Advancement oversees efforts to engage alumni and other constituents, and to seek and secure philanthropic support for the University.
Private support for the University's projects and programs is received, on behalf of the University, by a separate 501 c3 (Foundation) which was established in 1966.
The University now receives approximately $17 million annually in the form of annual gifts, endowed gifts, estate gifts, and gifts in kind like real estate, equipment, and works of art.
This philanthropic support provides scholarships and research stipends for students, and provides support for faculty, programs and projects, scholarly activities, and student clubs and teams.
Fiduciary oversight of private funds received by the Foundation is provided by the VP of University Advancement, who is also the CEO of the Foundation along with the CFO of the Foundation and a volunteer board of directors.
Together the CEO, CFO, and board of directors guide the financial management and investment of the Foundation's $140 million assets under management.
About the Position Under general direction, this position is responsible for organizing and performing work related to the major gifts division of University Advancement.
This position specifically provides high-level administrative support to the Senior Director of Strategic Initiatives/Corporate Foundation Relations who reports directly to the Vice President of University Advancement and who has responsibility for oversight of the division’s activities related to Corporate and Foundation Relations and shared responsibility for the oversight of Major Gifts.
In addition to daily administrative tasks, this position works independently to manage programs and projects on behalf of the Senior Director including administration of the division’s pre- and post-award procedures for philanthropic grants and related policy compliance.
The position also has responsibility for developing and managing a system to support gift officer related travel and donor cultivation activities and hires, trains, and manages student employees.
The State HR classification for this position is Administrative Assistant 3.
Required Qualifications Associate degree in Business, Accounting, Office Administration, or similar field OR five years progressively responsible experience in office/administrative assistance, executive assistance, bookkeeping, accounting, or general administrative work Excellent customer service skills Demonstrated ability to supervise people and project Demonstrated ability to work collaboratively with colleagues, co-workers, and constituents to create an inclusive work environment Demonstrated attention to detail Ability to maintain confidentiality Excellent organizational skills, including the ability to prioritize responsibilities and accomplish work by deadlines Ability to work in a dynamic environment and simultaneously address and manage multiple projects and requests Excellent oral and written communication skills Demonstrated expertise in MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams) and ADOBE Pro Demonstrated ability to use virtual meeting software Experience working with databases including adding, editing, and organizing documents and information Preferred Qualifications Bachelor's degree Experience in a non-profit, higher education, or similarly complex organization Experience with Elucian products including Banner and (Elucian name for WAVE) Experience with GrantHub Experience with DocuSign Experience with electronic travel management systems Demonstrated experience related to the administration of grants, contracts, or other legal documents Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire.
Please reach out to HR@wwu.
edu if you need information regarding medical or religious exemption and applicable accommodations.
Salary $3,401/month - $4,425/month depending on qualifications and experience Benefits Information Benefits Overview for Classified Positions Bargaining Unit This position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU.
Application Instructions Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes Application review begins August 11, 2023; position is open until filled.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff.
Women, minorities, people with disabilities and veterans are strongly encouraged to apply.
In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs.
See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation.
Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.
650.
3307 (voice) or 711 (Washington Relay); crtc@wwu.
edu WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.
To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.
650.
3303 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act").
It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus.
The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.
You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.
office@wwu.
edu.
The report can be found at: Annual Security and Fire Safety Report.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.
S.
Citizen and Immigration Service before beginning work at WWU.
A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.